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March 19, 2009
Team leaders or representatives meet at the 20th Century Theater, 3021 Madison Road in Oakley (Cincinnati) at 10:30 p.m. (after the monthly SOFA mixer) for the selection of genre, required dialogue, character, prop and screening group. Final announcements will be delivered, rules and regulations will be reiterated, and time for questions and clarification is scheduled. Teams are encouraged to participate in the networking and actor casting opportunities offered by the SOFA mixer from 8:00-10:30 p.m.

March 19, 2009 after kickoff – March 25 at 12:00 noon
Pre-production time. During the first days of the CMF, script development, final casting, location selection and production scheduling may take place. Pre-production binders should be finalized during this period.

The three (3) required documents for the pre-production binder are

  1. a script,
  2. a shot list and
  3. a production schedule.

Storyboards are recommended. Assistance with script formatting and scheduling is available through Celtx. This is a FREE downloadable open-source software package that really does the job. Check it out! Animation teams may begin character and location modeling but may not begin any temporal (time-based) elements including (but not limited to) the animation or voice recording/sound design process.

March 25, 2009 at 12:00 noon
Students present their pre-production binders to their faculty representative for approval. Once the pre-production paperwork is approved (after 12:00 noon, details on the binder requirements are in the above section) student teams may begin production.

March 25, 2009 at 12:01 p.m. – March 29, 2009 at 5:00 p.m.
Assuming the pre-production binders are approved, this is production and post-production time. Over the final 5 days of the CMF, in addition to being production personnel, team members will act as school ambassadors during the production and post-production process. Teams are required to report any damage that results from production to the campus and community authorities. Failure to do so will result in disqualification from the event.

A maximum of two cameras may be employed on a single production. Each campus’ equipment rules and regulations that reflect their own policies and procedures are in effect. Failure to abide by the team’s campus rules, regulations, policies, and procedures may be cause for disqualification. Decisions on individual campus policies will be made at the school representative’s discretion.

PROJECT DEADLINE: March 29, 2009 at 5:00 p.m. EST
Flash drives containing the movies and production paperwork are due at Fountain Square (Downtown Cincinnati, corner of 5th St. & Vine St, Plaza area) by 5:00 p.m. EST. Movies MUST be turned in no later than 5:00 p.m. on Sunday, March 29 to be eligible for the judge's choice award. Final production binders MUST be turned in no later than 5:00 p.m. on Sunday, March 29 (even if the edit is not finished and will be turned in late) to be eligible for the pre-production award.

CMF representatives will be on Fountain Square from (at least) 3:00-5:30 p.m.

Colleges and Universities located beyond a 30 mile radius of Fountain Square will have pre-determined alternate drop off locations located within a 30 mile radius of their campus. All other rules in this document apply equally to all teams.


May 2, 2009
On Saturday, May 2 in the late morning teams will assemble at the Carnegie Center for Visual + Performing Arts, 1028 Scott Boulevard in Covington, KY.

Screening groups and times will be determined and announced at the event kickoff.